President

• Chairing Board and general meetings;

• Overseeing fiscal compliance;

• Serving as a liaison with school administration or community partners;

• Checking in regularly with officers and committees to ensure the overall plan is on target;

• Identifying challenges and inviting solutions;

• Familiarizing yourself with all PTA programs and resources;

• Representing PTA to the community;

• Recruiting and mentoring volunteers and future leaders;

• Ensuring our legal entity remains in good standing at all levels;

• Volunteering at events, when available.

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Vice-President

• Acts as an aide to the President

• Performs the duties and exercises the powers of the President in the absence of the President

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Treasurer

• Keeping accurate records and submitting written financial statements for meetings;

• Chairing the Budget Committee, which prepares and monitors the annual budget;

• Ensuring an audit, financial review, or compilation is done in accordance with the bylaws;

• Preparing an annual report to be used to review your PTA financial records;

• Filing your PTA's 990 reports to the IRS on time-if your unit is a 501(c)(3);

• Submitting state-level reports and filings as required;

• Overseeing proper handling of money, such as ensuring money is collected, counted, recorded, and deposited promptly and appropriately; and

• Ensuring financial checks and balances are in place at all times.

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Secretary

• Working with the President to create a meeting agenda;

• Sending out meeting announcements, agendas, and supporting documents;

• Taking attendance and checking for quorum (minimum number of members who must be present to conduct business at a meeting)during voting;

• Documenting all board and general membership meetings, includes taking minutes, counting, and recording any votes;

• Presenting the draft minutes of the previous meeting, making any corrections, and ensuring approved minutes are included in your PTA's permanent record and also available to the general membership;

• Great secretaries often have prior volunteer and/or meeting experience and are enthusiastic about PTA.